FAQs

Import contacts from CSV and vCard Files to FaxMind Email to Fax Server

To import contacts from CSV files to FaxMind Server:

  • Creating or editing CSV files
    Use CSV files to import contacts. Spreadsheet programs like Microsoft Excel, Open Office Cell and Google Spreadsheets make it easy to create and edit CSV files.
    Your CSV file should be formatted as a table and must include a header, or first line, that defines the fields in your table. FaxMind accepts many common header fields (name, email address, etc.). Here is a valid file with two sample contacts:
    Full Name, Fax, Email, Company, Department, Phone, Mobile, Job Title, Address, Zip code, Website
    Jeff O'Connell,8435010,joconnell@dataworksintl.com, DataWorks,,34412341234,,,"623 East 68th Street----NY, USA",zip code,NY
    Jocelyn Saxe,8435009,jocelyn@ultrainterior.co.nz,,,,,,,,

    If the value contains comma, it has to be surrounded by double quotes, line breaks must be replaced with 4 minus signs, Example: "623 East 68th Street----NY, USA"

    Once you've entered all of your contacts into a table, save the document and select CSV (Comma delimited) (*.csv) as the type of file you'd like to save. If prompted to verify your selection, click Yes or OK. Click here to download a sample file...

  • Importing the CSV files
    • Navigate to Contact tab.
    • Click Import... button in Export/Import Tools group on toolbar to open the Import Contact Wizard.
    • Select Import users from CSV/VCF file option, and click open button and locate the CSV files you want to import, press Enter.
    • Click Next to continue, set the delimiters you data contains if needed.
    • Click Next to start importing.
    • Finally, the wizard will display a brief summary of, click OK to close.

You can also import vCard files from applications like Outlook and Mac Address Book. To do so, follow these steps:

  • Navigate to Contact tab.
  • Click Import... button in Export/Import Tools group on toolbar to open the Import Contact Wizard.
  • Select Import users from CSV/VCF file option, and click open button and locate the VCF files you want to import, press Enter.
  • Click Next to continue,
  • Click Next to start importing.
  • Click OK to close.
Tips:
  • All imported contacts will be stored in a new group called: YYYY-MM-DD and can be renamed later.
  • You can select to import multiple CSV and vCards files at a same time.
  • Duplicate or empty fax number will be skipped.